Building a Clinic-Ready CGM Workflow: Tips From Veterinary Teams Using Adapet

Build a clinic-ready CGM workflow with Adapet by standardizing onboarding (eligibility, consent, baseline, site, supplies) and a timed sensor placement protocol (prep, adhesive, place, pair, document). Use a structured review checklist: confirm window, verify data integrity, then prioritize time-in-range, hypo minutes, hyper exposure, variability. Communicate with a one-minute headline and clear next steps, reinforced by visuals and teach-back. Tie actions to quantified triggers, defined roles, and auto-templates to speed decisions and follow-up—there’s more you can apply next.

Onboarding Patients and Streamlining Sensor Placement

Although every clinic is different, start by standardizing onboarding to reduce variability and errors. Create a clear intake checklist: eligibility, consent, baseline glucose, site assessment, and supply readiness. Define roles for technicians and veterinarians to shorten cycle time. Use a scripted patient education briefing that covers wear time, activity limits, sensor maintenance, adhesive checks, and troubleshooting. Provide a one-page take‑home guide with photos and QR codes for quick reinforcement.

Streamline sensor placement with a repeatable, timed protocol: clip/clean, measure the site, apply an adhesive underlay, place the sensor, verify pairing, and document the lot, site, and timestamp. Track metrics—application duration, first‑pass success, early detachment rate, and unplanned rechecks—to drive iterations. Schedule a 24–48 hour follow‑up for adhesion and comfort. Standardization speeds onboarding, improves consistency, and reduces preventable failures.

Standardizing Data Review and Interpretation Protocols

Establish a structured CGM review protocol that every clinician can run the same way, every time. Define a standardized checklist: confirm sensor window, verify data integrity, then assess glucose metrics by priority—time-in-range, hypoglycemia burden, hyperglycemia exposure, and glycemic variability. Lock in data consistency by using the same reporting intervals, filters, and thresholds across cases.

Create interpretation guidelines tied to actionable triggers: specify cutoffs that prompt dose adjustments, feeding changes, or monitoring frequency. Use pattern-recognition rules—overnight lows, postprandial spikes, activity-related swings—and require cross-checks against medications, meals, and stressors. Automate report templates to highlight exceptions and surface trend shifts week over week. Schedule peer review of outliers to minimize bias. Document decisions and rationale identically in the record to enable rapid auditing and continuous protocol refinement.

Communicating Results to Clients With Clear Next Steps

Start every client conversation with a one-minute headline: state their time-in-range, hypoglycemia minutes, average glucose, and key trends since last visit. Lead with numbers, then translate what they mean for the pet’s day-to-day. Keep your structure consistent: headline, context, implications, clear next steps.

Use simple visuals from Adapet to support client education and result interpretation: show the daily profile, highlight lows, and circle variability spikes. Define thresholds in plain terms (“green is target, red is risk”). Confirm understanding with a teach-back: “What will you watch for tonight?”

Deliver actionable next steps without altering therapy details: monitoring checkpoints, when to call, and how to log meals, activity, and stressors. Close with a concise summary text or handout so clients leave aligned and confident.

Integrating CGM Insights Into Treatment and Follow-Up Plans

When you translate CGM data into care, anchor decisions to quantifiable targets and defined triggers. Set thresholds for time-in-range, hypoglycemia minutes, glycemic variability, and post-prandial peaks. Use data integration from Adapet to auto-calc metrics over defined windows, then link each metric to specific treatment adjustments.

Operationalize patterns. If nocturnal lows exceed your threshold, reduce evening insulin by a set percentage and advance a follow-up scan. If post-meal spikes persist, adjust dose timing, carbohydrate type, or feeding schedule. For sustained variability, tighten baseline dosing and standardize activity windows.

Schedule reassessment cadences: rapid recheck after any dose change, weekly review for trend confirmation, and monthly optimization. Document explicit triggers for escalation or de-escalation. Close the loop by verifying that each adjustment moves metrics toward targets.

Defining Team Roles, Documentation, and Workflow Efficiency

With metric-linked adjustments in place, you need a team model that executes them consistently and fast. Define role clarity for each step: data capture, triage, decision, client communication, and documentation. Use a standard operating sequence with time stamps and owners. Map handoffs to minimize idle time and rework. Configure templates that auto-pull CGM metrics, flags, and next actions. Audit cycle time weekly; remove bottlenecks, not people. Drive team collaboration with brief huddles and closed-loop confirmations. Document once, reuse everywhere—estimate, discharge, and follow-up.

• Reduce uncertainty—everyone knows the next move.
  
• Cut latency—patients get timely, precise adjustments.
  
• Build trust—clients see organized, proactive care.
  
• Scale impact—your team works smarter, not harder.

Track adherence, exception rates, and turnaround times; iterate until the workflow feels frictionless.

Conclusion

You’ve seen how to onboard patients efficiently, standardize sensor placement, and set clear review protocols. You collect clean data, you interpret trends consistently, you communicate actionable findings. You brief clients with next steps, you integrate insights into treatment, you schedule follow-ups with intent. You define roles, document rigorously, and streamline handoffs. Build the workflow, measure the outcomes, refine the process. With Adapet, you reduce friction, increase signal, and deliver CGM-driven care that’s repeatable, reliable, and ready for the clinic.